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Administrator and Activity Co-ordinator

Please Note: The application deadline for this job has now passed.

About Abbeyfield

Do you enjoy spending time with people? Are you known for your organisation skills? If the answer is yes, Abbeyfield could be the place for you!

What Abbeyfield Offer You

At Abbeyfield, we are committed to rewarding our staff for their hard work. Our benefits include:

  • Competitive pay
  • 31 days paid leave, including bank/public holidays
  • Comprehensive induction
  • Unlimited opportunities to earn £500 via our 'refer a friend' scheme.
  • Life Assurance Scheme
  • Pay progression within role
  • Learning and career development opportunities
  • Occupational sick pay
  • Company pension
  • Discounted gym membership
  • An employee assistance programme
  • Cycle-to-work scheme
  • Shop and save vouchers
  • Opportunity to obtain Blue Light Card discounts 

Abbeyfield is more than a home; it’s a neighbourhood, a community, a family. Our core behaviours are to be welcoming to everyone, celebrate the positives, work collaboratively, take responsibility, and be adaptable to changing circumstances.

Best of all, we’re a charity, meaning that the interests of our valued staff and residents sit at the heart of what we do, not shareholders.

The Role

You have the important role of managing administrative systems and processes to the highest standard to help our Home Manager and the team run the home both safely and effectively. Along with this you will be responsible for arranging activities to enhance the resident's wellbeing.

Your day is varied and rewarding as you manage your scheduled administration duties alongside responding to ad-hoc requests from residents, visitors, employees and Abbeyfield employees from other locations. You maintain and manage accurate records in relation to the management of the home relating to finance, residents and employees.

As the face and voice of the home you welcome and assist visitors, residents and employees, providing a welcoming reception service both face to face and over the phone, either dealing with queries yourself, or directing them to the relevant person.

You support the employees and home by providing an office function covering responding to telephone calls, emails, faxes and correspondence, processing incoming and outgoing mail, photocopying and printing, filing and archiving, taking notes and producing minutes and responding to request for information.

To enable your colleagues to work effectively and professionally, you maintain adequate supplies of stationary, forms, promotional literature, uniforms and badges and assist with the co-ordination of repairs and maintenance.

About You

If you have strong administration skills and are of a caring nature, this job gives you the opportunity to use these on a daily basis for a bigger purpose – to keep residents safe and happy.  

You enjoy managing a varied workload and supporting people with a smile. You must be experienced in administrative roles, and be familiar with office procedures and systems.  You'll also be highly organised, and able to work using your own initiative and unsupervised.

Computer literate with a working knowledge of Word, Excel and e mail, you must also be able to demonstrate strong numeracy and literacy skills, and be able to communicate and interact well with a wide range of people in varied situations.

We are committed to providing the highest standards of care, and we believe that great care starts with great people. Are you a caring, compassionate and welcoming person, who understands the needs of older people and is respectful at all times? Are you comfortable communicating and collaborating with a wide range of people in varied situations as well as a strong and confident team player?

And because we take the wellbeing of our residents and staff very seriously, to work for us, we strongly encourage you be fully vaccinated against COVID-19.

The Abbeyfield Society

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